Privacy Policy
How Inbox4 collects, uses, and protects your information.
1. Introduction
Welcome to Inbox4 ("Inbox4", "we", "our", or "us").
Inbox4 is an AI-powered personal archive that helps users store, organize, and retrieve links, notes, documents, images, audio, and reminders.
This Privacy Policy explains what information we collect, how we use it, and how we protect it.
By using Inbox4, you agree to the practices described in this Privacy Policy.
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2. Information We Collect
2.1 Account Information
When you create an account, we may collect:
- Name and email address
- Profile image (if provided)
- Account preferences and settings
- Authentication data from sign-in providers (such as Google)
2.2 Content You Save
Inbox4 stores the content you choose to save, which may include:
- Links
- Notes
- Documents (PDF, DOCX, and other supported files)
- Images
- Audio files and voice messages
- Reminders and structured items
This content is stored to provide the core functionality of Inbox4.
2.3 Usage Information
We may collect information about how you use Inbox4, including:
- Feature usage (such as summaries, chat, or transcription)
- Credit usage and consumption
- Log data such as IP address, browser type, and device information
- Access timestamps and session activity
This information helps us maintain and improve the service.
2.4 Payment Information
Payments are processed by third-party payment providers. Inbox4 does not store full credit card details.
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3. How We Use Your Information
We use your information to:
- Provide and operate Inbox4
- Store and organize your saved content
- Generate AI-powered summaries, tags, descriptions, and transcripts
- Enable search and chat features
- Manage your account and credit balance
- Provide customer support
- Improve service performance and reliability
- Detect abuse, fraud, or security issues
- Comply with legal obligations
We do not sell your personal data.
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4. AI Processing
Inbox4 uses third-party AI providers to process content for features such as:
- Summaries
- Transcriptions
- Image descriptions
- Chat responses
Content may be securely transmitted to these providers solely to perform requested processing.
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5. Data Storage and Security
We use appropriate technical and organizational measures to protect your information, including:
- Secure server infrastructure
- Access controls and authentication
- Encrypted data transmission (HTTPS)
- Infrastructure monitoring and logging
No system can guarantee absolute security, but we take reasonable steps to protect your data.
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6. Data Sharing
We do not sell or rent your personal information.
We may share data only in the following cases:
- With service providers that help operate Inbox4 (such as cloud storage, authentication, AI providers, and payment processors)
- To comply with legal requirements
- To protect Inbox4, users, or the public from harm
- In connection with a business transfer or acquisition
Service providers are required to handle data securely and only for authorized purposes.
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7. Third-Party Services
Inbox4 integrates with third-party services, which may include:
- Authentication providers (such as Google)
- AI processing providers
- Cloud storage providers
- Payment processors
- Telegram Bot API (if you connect Telegram)
These providers operate under their own privacy policies.
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8. Data Retention
We retain your information for as long as your account is active or as needed to provide the service.
If you delete your account, your data will be deleted or anonymized within a reasonable timeframe, unless retention is required by law.
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9. Your Rights
Depending on your location, you may have the right to:
- Access your personal data
- Correct inaccurate data
- Delete your data
- Export your data
- Restrict certain processing
To request any of these actions, contact us at privacy@inbox4.com.
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10. Cookies and Technical Data
Inbox4 may use cookies or similar technologies to:
- Maintain login sessions
- Improve performance and reliability
- Analyze usage patterns
You can control cookies through your browser settings.
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11. International Data Transfers
Your information may be processed in countries other than your own.
We take appropriate safeguards to ensure your data is handled securely.
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12. Children's Privacy
Inbox4 is not intended for children under 13.
We do not knowingly collect personal information from children under 13.
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13. Changes to This Policy
We may update this Privacy Policy periodically.
When changes are made, the "Last updated" date will be revised.
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14. Inbox4 Clip (Browser Extension)
Inbox4 offers a browser extension called “Inbox4 Clip” that allows users to capture web content and send it directly to their Inbox4 account.
The extension only collects content that the user explicitly chooses to save, which may include:
- The URL and title of the active web page
- Selected text
- Image URLs
- Screenshots (when initiated by the user)
The extension stores a user-generated access token locally in the browser to authenticate secure API requests.
Inbox4 Clip does not track browsing history, monitor background activity, record user interactions, or collect data from websites unless the user actively chooses to save content.
All data transmitted by the extension is sent securely over HTTPS and is used solely to provide the core functionality of storing, organizing, and retrieving saved content within the user's Inbox4 account.
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15. Contact
If you have questions about this Privacy Policy, contact us:
Email: support [at] inbox4 [dot] com
Last updated: February 2026